Administration Clerk Supervisor

Branch: Water And Sanitation Services Management: GP Cd: Provincial Operations: Gauteng Dir: Water Resources Management Sd: Hydrological Services Department: Department of Water and Sanitation Centre: Boskop Hydrological Services Office Salary: R338 106 per annum (Level 07) Reference: 301026/31 DUTIES Provide and manage the administrative support of the Sub Directorate. Hydrological Services. Supervise and render general clerical support services by typing, checking and verifying submissions, minutes and letters. Arrange meetings and file approved minutes. Manage the correspondence register. Maintain the filing system. Handle support services queries and routine enquiries. Manage photocopy machines and any other administrative related functions for the Sub-Directorate. Supervise and provide supply chain and asset management clerical support services in accordance with the SCM and Asset Management processes within the Sub-Directorate by maintaining office stock control, asset register and storeroom management. Supervise and provide personnel administration clerical support services within the Sub- Directorate by maintaining leave register, attendance register, personnel records, retirement forms, leave records, and making travelling arrangements. Supervise and provide financial administration support services within the Sub- Directorate by ensuring that the budget information and expenditure is captured accurately, processing official claims and monitoring telephone/cell phone accounts. Supervise and Provide mentorship to Subordinates by allocating and ensuring quality of work, personnel development, assessing subordinates’ performance and applying discipline. ENQUIRIES Mr. KV Moganedi Tel No: (018) 298 9009 HOW TO APPLY All applications to be submitted online on the following link: https://erecruitment.dws.gov.za/ NOTE Interested applicants must submit their applications via the online link https://erecruitment.dws.gov.za Other related documentation such as copies of qualifications, identity document, driver’s license etc need not to accompany the application when applying for a post as such documentation must only be produced by shortlisted candidates during the interview date in line with DPSA circular 19 of 2022. With reference to applicants bearing professional or occupational registration, fields provided in Part B on the online Z83 must be completed as these fields are regarded as compulsory. Failure to complete or disclose all required information will automatically disqualify the applicant. No late applications will be accepted. Shortlisted candidates will be subjected to suitability checks (SAQA verification, reference checks criminal and credit checks). SAQA evaluation certificate must accompany foreign qualifications (only when shortlisted). Applications that do not comply with the above- mentioned requirements will not be considered. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity and a pre-entry certificate obtained from the National School of government is required prior to the appointment. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Candidates will be required to complete a financial disclosure form and undergo security clearance. Foreigners or dual citizenship holders must provide a police clearance certificate from country of origin (only when shortlisted). The Department of Water Sanitation is an equal opportunity employer. In the filling of vacant posts, the objectives of section 195 (1) (i) of the Constitution of South Africa, 1996 (Act No: 108 of 1996) the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act No: 55 of 1998) and relevant Human Resources policies of the Department will be taken into consideration. Correspondence will be limited to short-listed candidates only. If you do not hear from us within three (3) months of this advertisement, please accept that your application has been unsuccessful. Faxed applications will not be considered. The department reserves the right not to fill these positions. Women and persons with disabilities are encouraged to apply and preference will be given to the EE Targets. MANAGEMENT ECHELON Source: DPSA Public Service Vacancy Circular 37 of 2026. Apply exactly as the department instructs (Z83 form and CV); Insly does not forward applications for public service posts.

A Senior/Grade 12 certificate or relevant qualification. Three (3) to five (5) years’ experience in office administration. A Certificate/National Diploma in Office Administration or relevant qualification will serve as an added advantage. Knowledge of clerical functions, basic financial practices as well as the ability to capture data and collate administrative statistics. Knowledge and understanding of the legislative framework governing the Public Service. Knowledge of financial operating systems (PERSAL, BAS, LOGIS). Knowledge and insight of human resources prescripts. Must be able to work in a team and be flexible. Good computer literacy, planning, organising, execution, reliability, and administrative skills. Excellent verbal and written 95 communication skills. Problem-solving, creativity and initiative skills. Accountability and ethical conduct. Good interpretation skills with ability to pay attention to details and handle confidential information. Ability to multitask and work under pressure. Client orientation and customer focus.