Data Capture (Mis)

` Nature of Appointment: (Council Paid) 12 Months Contract Department: Department of Higher Education and Training Centre: Maluti TVET College: Main Campus Salary: R201 093 per annum (Level 04) Reference: MALUTITVET/MAIN001/2026 DUTIES Capture data from available records into the required formats e.g. system(s), databases, table and spreadsheet. Capture student registration, receipt of payment and issue student numbers. Capture ICES, ISAT and final marks. Capture enrolment forms during the registration period. Capture marks on the system and submit to EMIS Officer. Capture student’s absentees on the system. Verify query missing data and errors observed during data entry. Ensure the integrity of data capture. Courier external papers to DHET. Review and validate all data from the records. Complete mark sheets hard copies and make copies to be used as attendance register in the exam venue. Receive marks from HODs. Receive mark sheets and timetable from DHET. Update registers and statistics. Submit data. Submit mark sheets to lectures in the marking venue (internal marking) Issue proof of registration, student card, statement of results and certificates. Make regular backups of data. Maintain and update system records. Keep and maintain records and files. Ensure records and files are properly sorted and secured. File student records alphabetically for each registration period. Provide information to components. Email schedule of results to campus heads, HODs and senior lecturers. Retrieve the results and disseminate information accordingly. ENQUIRIES NJ Ntsela Tel No: (058) 303 1732 HOW TO APPLY All applications should be posted or hand delivered to Human Resource Management: Maluti TVET College, Corporate Office, Private Bag X33, Bethlehem, 9700 or hand delivered at Maluti TVET College: Corporate Office, Corner High & Broster Street, Bethlehem, 9700. Email applications can be forwarded to [email protected] in pdf format and as one attachment. Indicate the relevant reference number and job title on the subject line. NOTE Applications quoting the relevant reference number must be submitted on a Z83 form (effective from 01 January 2021) obtainable from any Public Service department as well as Maluti TVET College Corporate Office or from Maluti TVET College Official website www.malutitvet.co.za. The Z83 form must be signed, initialed and dated. All fields of Section A, B, C and D of the Z83 must be completed in full. Section E, F, G (Due to the limited space on the Z83 it is acceptable for applicants to indicate refer to CV or see attached. However, the question related to conditions that prevent re-appointment under Part “F” must be answered. Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit the completed Z83 form and a detailed curriculum vitae. Only shortlisted candidates will be required to submit certified documents on or before the day of the interview following communication from HR. Foreign qualifications must be accompanied by a SAQA evaluation report. Immigrants should apply for work permits before assumption of duty. Applicants who do not comply with the abovementioned instructions/ requirements, as well as applications received late will not be considered. Failure to submit all the requested documents will result in the application not being considered. Maluti TVET College is an equal opportunity affirmative action employer. Candidates whose appointments promote representativity in terms of race, gender and disability will receive preference. People with disability are encouraged to apply. NB: Please consider your application as unsuccessful should you not be contacted within 60 days from the closing date of this advertisement. Correspondence will be limited to shortlisted candidates only. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical 53 and generic requirements and the other must be an integrity (ethical conduct) assessment. Suitable candidates will be subjected to a personnel suitability check (criminal record, citizenship, credit record checks, qualification verification and employment verification). Successful candidates may be required to work at other places as may reasonably be required by the Department and the College. Maluti TVET College reserves the right to withdraw any of the mentioned advert. Source: DPSA Public Service Vacancy Circular 35 of 2026. Apply exactly as the department instructs (Z83 form and CV); Insly does not forward applications for public service posts.

NQF level 4 or 5 (A grade 12 certificate or equivalent) or NCV Level 4. Competencies and Attributes: Knowledge of data capturing Knowledge of computer literacy. Knowledge and understanding of Information Management Knowledge, understanding, application and interpretation of office management, COLTECH, data warehouse and IT prescripts Knowledge of Skills Development Act, Public Service Regulations and Public Service Act, Labour Relations Act. Administrative. Planning and organizing. Financial management. Report writing Communication and interpersonal Problem solving. Computer literacy. Analytical. Client oriented. Project management. Team leadership People management.